Records Management & Freedom of Information
Municipal Training Cheshire Town Hall
Records Management & Freedom of Information
Cheshire Town Hall
84 South Main Street
Cheshire, CT 06410
9:00 a.m. - 12:00 p.m.
Check-in begins at 8:30 a.m.
PROGRAM OVERVIEW back to top
This two part workshop will address municipal requirements concerning records management and public access to records and meetings.
Part 1: Municipal Records Management Program
Part 1 will present records management essentials, including statutory requirements; basic concepts, and best practices concerning records retention, maintenance, storage and disposition.
Records are defined by statute, in part, as “any recorded data or information relating to the conduct of the public's business” (CGS Sec. 1-200(5)). Records management requirements apply to all records regardless of format (i.e., paper, electronic) or level of public access (i.e., open, restricted).
Effective records management can improve government efficiencies and services to citizens while reducing liabilities and costs.
The Office of the Public Records Administrator, Connecticut State Library, develops and directs the records management program for municipalities, other political subdivisions of the state, and the executive branch state agencies, pursuant to CGS Section 11-8 and 11-8a.
Part 2: Freedom of Information Act
Part 2 will review the basics of Connecticut’s Freedom of Information Act (FOIA), which guarantees all citizens the right to have access to the meetings and records of public agencies.
An understanding of the obligations and rights provided by FOIA is important for all municipal staff as well as municipal board, commission and committee members.
The session will address a variety of questions, including:
• How to manage requests for public records?
• Does the public have access to all meetings and documents?
• Are e-mails and other electronic documents available to the public?
• Does the public have a right to speak at public meetings?
• Can an agency talk about business not listed on its meeting agenda?
• Can requesters take pictures of public records?
• Can FOI requests be rejected because they are burdensome?
• What is the process for filing a complaint with the FOIC?
The Freedom of Information Commission was created by the General Assembly in 1975 with the passage of the Freedom of Information Act. It conducts workshops around the state helping citizens and officials understand the provisions of the FOI Act.
LEARNING OBJECTIVES back to top
Municipal Records Management Program:
• Statutory Requirements & Responsibilities
• Records Management Concepts
• Retention Schedules
• Managing Records
• Electronic Records and Email
• Records Storage
• Records Disposition
Freedom of Information Act:
• Types of Meetings
• Meeting Notice Requirements
• Filing of Meeting Minutes
• When to Enter Executive Session
• Requests for Public Records
• Email & Text Message Accessibility
• Timelines for FOI Requests
CCM PRESENTERS back to top
Connecticut State Library, Office of the Public Records Administrator
LeAnn Burbank, CRM
Public Records Administrator
Electronic Records Analyst
Connecticut Freedom of Information Commission
Thomas A. Hennick
Public Education Officer
WHO SHOULD ATTEND back to top
- Mayors, First Selectmen, Town/City Managers
- Town/City Clerks
- Registrars of Voters
- Library Directors and Personnel
- Municipal Department Heads and Personnel
- School Superintendents/School Business Managers
- Town/City Attorneys
CCMO back to top
This workshop is good for 3 credit hours of Organizational Development that can be used towards completing you certification. For more information on the Certified Connecticut Municipal Official (CCMO) program, such as details on requirements and how to get started, please visit www.ccm-ct.org/ccmo.
Fine Print back to top
UPDATES & CHANGES: Last minute changes and updates, weather postponements, cancellations, etc. will be posted on this page
CANCELLATION POLICY: We understand your schedule may change. Please let us know if you have registered and can no longer attend.
CONSENT TO CCM FOR USE OF PHOTOGRAPHIC IMAGES: Registration and attendance at CCM workshops, meetings, and events constitutes an agreement by the registrant to the use and distribution of the attendee’s image in photographs, videos and electronic reproductions of such events and activities sponsored by CCM.