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Developing Comprehensive RFPs & RFQs

Municipal Training Coventry Town Hall Annex

Wednesday, April 5, 2017

Developing Comprehensive RFPs & RFQs

CoventryTown Hall Annex
1712 Main Street
Coventry, CT 06238

9:00 a.m. - 12:00 p.m.
Registration begins at 8:30 a.m.



Developing a clear and concise Request for Proposal (RFP) or Request for Qualifications (RFQ) is an increasingly critical concern for Connecticut Municipalities. In light of recent court decisions, a well-structured RFP or RFQ is essential to protect towns from liability while ensuring maximum flexibility in choosing the best proposer for a project. Your RFP or RFQ is critical to providing significant contractual protections from the outset, including indemnification and insurance requirements. Similarly, well defined project specifications can help avoid additional service charges and change orders.

In this workshop, you will learn how to determine if you need to issue an RFP or an RFQ and how to develop either type. You'll find out how to attract qualified submittals, protect yourself from liability, maintain maximum flexibility in selecting the best proposer, and make certain that you and the selected proposer comply with applicable laws.

You'll learn how to maintain transparency and fairness by using industry-standard methods to handle requests for bidder clarification, addendums, due date extensions, presentation scheduling, and debriefings. Examples of lessons learned by others will be discussed and will address the distinction between selecting the lowest bidder and the lowest responsible qualified proposer.


Click here for the Annotated Template Request for Proposals.


  • Determine when it is necessary to request proposals, qualifications, or both.
  • Learn to develop a clear and concise RFP or RFQ that includes the provisions necessary to protect your town from liability, maintain flexibility, and ensure project success.
  • Establish the essential contract terms to include in RFP and RFQ documents.
  • Learn to draft thorough specification and scope of work descriptions for complex projects.
  • Understand how to best respond to questions, issues addenda, and request clarifications or additional information.
  • Determine your evaluation criteria: how do you decide what and who is best for your project.


  • First Selectmen/Mayors
  • Town/City Managers
  • Town/City Attorneys
  • Finance Directors
  • Purchasing Directors
  • Public Works Directors
  • Building Officials
  • Town Planners
  • Town Engineers
  • School Superintendents
  • School Business Managers

CCM PRESENTERS back to top

Kari L. Olson, Partner
Murtha Cullina LLP - Attorneys at Law

Joseph B. Schwartz, Associate
Murtha Cullina LLP - Attorneys at Law

COST back to top

  • Non-Members - $120 per attendee, (see registration info below)
  • FREE to CCM-Members, (see registration info below)

Not sure if you're a CCM Member? Click here to find out!