POSTING DATE: November 10, 2009

The Town of Simsbury is seeking applicants for the position of Director of Administrative Services. This is a highly responsible professional management position working under the general direction of the First Selectman. Primary areas of responsibility include the development and administration of the municipal human resources program and providing assistance to the First Selectman in managing the general government operations of the Town. The position requires thorough knowledge of the principles and practices of public administration. Required qualifications include graduation from an accredited college with an MPA/MBA or Law Degree with a minimum of five years of progressively responsible experience with public/personnel administration in the municipal setting.

The salary range for this position is $69,505-106,619. Benefits include health insurance, a defined benefit pension plan, paid vacation and additional benefits as provided in the Personnel Rules and Regulations. The position requires a 40 hr workweek (minimum) and regular attendance at evening meetings.

Applications are available on the Town’s web-site at www.simsbury-ct.gov or by calling the First Selectman’s Office at (860) 658-3274. Applications must be submitted to the First Selectman’s Office by 4:30 p.m. on December 3, 2009.

DEPARTMENT: First Selectman’s Office

POSITION DESCRIPTION: Highly responsible professional management position working under the general direction of the First Selectman. Primary areas of responsibility include the development and administration of municipal human resources program and providing assistance to the First Selectman in managing the general government operations of the Town.

ESSENTIAL JOB FUNCTIONS:

• Serve as principal professional staff to First Selectman and Board of Selectmen. Responsible for development and production of meeting agendas and supporting documentation.
• Execute ordinances, resolutions, policies, and other actions of the Board of Selectmen and Town Meeting. Supervise and coordinate the administration of various programs, activities, and operations of the Town Government.
• Perform research and administrative planning functions, study, analyze and make recommendations to First Selectman and Board of Selectmen regarding improvements in organization, procedures and departmental operations which will contribute to greater efficiency and economy.
• Inform Board of Selectmen and First Selectman of developments in intergovernmental relations that may impact municipality.
• Serve as primary staff liaison to the Town Attorney. Review matters prior to staff referral, coordinate legal review and approval of forms, contracts and other instruments prior to final action by First Selectman and /or Board of Selectmen. Monitor all pending legal claims.
• Member of management team that develops, presents, administers and reports on implementation of operating budget and capital improvement plan.
• Develops grant applications and provides management support for project implementation.
• Responsible for Human Resource Function including drafting and recommending personnel management policy to the First Selectman and Personnel Sub-Committee, Board of Selectmen, and plans for the implementation of a broad range of personnel management goals; plans for short and long term resource requirements to meet objectives.
• Administers and / oversees the staffing program, including recruitment, testing reference checking, selection, orientation, transfers and promotions, the compensation program, including position classification, position evaluation, wage administration, performance evaluation, employee training and personnel policies.
• Administers and / or oversees employee benefits, monitors and administers the
• Town’s Worker’s Compensation, Unemployment Compensation and OSHA activities; prepares, submits and posts required reports.
• Participates in union contract negotiations and prepares Town contract proposals and strategies, costs union contract demands; conducts grievance hearings and disciplinary hearings, and assists in grievance and interest arbitration.
• Administers and / or oversees maintenance of personnel records including personnel files, rules and regulations, benefit information and confidential employee medical files.
• Coordinates and confers with Federal, State and other agencies and municipalities in matters affecting Town personnel administration.
• Supervises Administrative Services Clerk, Receptionist and may assign tasks to the Executive Secretary.
• Ensure the implementation and maintenance, within the organization, of an effective system of management for occupational health and safety requirements consistent with OSHA standards, other legislative requirements and established best practices.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of the principles and practices of public administration.
• Considerable knowledge of Federal, State and local laws, ordinances, regulations and policies relating to municipal government programs and operations. Considerable knowledge of public sector labor relations, union contracts and grievance procedures under the Municipal Employee Relations Act (M.E.R.A.)
• Considerable ability to administer policies and procedures, including planning, research, decision making and report development and writing.
• Ability to analyze problems and develop and implement programs and activities to address those problems.
• Ability to effectively administer municipal government activities and to supervise work of others.

REQUIRED EQUIPMENT OPERATION:

• Drives a motor vehicle, operates a personal computer and standard office equipment.

REQUIRED PHYSICAL EFFORT:

• Must be able to sit at desk or stand over extended periods of time and work continuously for extended periods of time. Must be able to carry reports and office equipment weighing up to 25 pounds. Must be able to move throughout the Town Hall and other Town Buildings and sites. Must be able to get into and out of an automobile.

• Graduation from an accredited college with an MPA/MBA or Law Degree with a minimum of five years of progressively responsible experience with public/personnel administration in the municipal setting.

NOTE: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive if every task and responsibility.